Built around the operator's day.
Explore the complete toolset designed to help rental operators streamline bookings, manage vehicle assets, and guarantee operational continuity.
Booking Review Queue & Conflict Check
Operators inspect upcoming customer reservations and verify vehicle availability without friction.
- Review incoming customer booking requests in a dedicated tab
- Check automatic conflict blockers for active hires and maintenance
- One-click confirmation or rejection with custom customer explanations
- Audit logs capturing all operator status updates and timestamped decisions
2–7 Vehicle Photo Management
Multi-photo gallery system giving customers and operators comprehensive visual transparency.
- Upload 2 to 7 photos per vehicle with instant preview
- Designate the primary cover photo for marketing and fleet cards
- Reorder photos using simple directional controls
- Built-in deletion guards preventing deletion below the 2-image minimum
Alternate Car Swaps for Insurance Claims
Quickly swap vehicles when accident claims, mechanical faults, or maintenance overlap occurs.
- Modal selector listing eligible replacement cars in the depot
- Mandatory reason logging (e.g. 'Insurance claim #402 / Engine check')
- Automatic customer alert updating vehicle details and pickup bay
- Audit trail preserved for billing and insurer reconciliation
Split Bookings & Multi-Vehicle Handovers
Facilitate long-term or complex rentals where a customer transitions between different cars.
- Divide a single booking schedule across multiple vehicles
- Generate vehicle-specific handover records and condition checklists
- Individual fuel and odometer logging for each handover phase
- Comprehensive visual calendar showing consecutive vehicle segments
Automated Customer Email & SMS Updates
Keep customers engaged and confident at every step of their reservation journey.
- Transactional HTML emails sent on booking receipt, confirmation, and return
- SMS notification hooks for instant mobile pickup reminders
- Alternate car assignment notices explaining vehicle swaps
- Clear branding with your business name, contact details, and pickup instructions
Incident & Maintenance Tickets
Internal issue tracking for mechanical alerts, customer requests, and body damage claims.
- Structured ticket numbers (TK-XXXX) linked directly to vehicles and bookings
- Priority triage from Low, Medium, High, to Urgent
- Threaded operator activity log with internal notes
- Lifecycle tracking: Open, In Progress, Resolved, and Closed
Offline Local Database (IndexedDB)
Never worry about internet outages. Continue operating even if the cloud server is unreachable.
- Client-side IndexedDB caching of all vehicles, bookings, and customer phone numbers
- Offline browsing mode displaying cached records with zero latency
- Automatic background re-synchronization when connection restores
- Eliminates depot counter delays during connectivity drops
Local Database Backup Downloads
Operator-controlled data ownership. Export your entire tenant database anytime.
- One-click download of your entire tenant snapshot as structured JSON
- Independent offline archival for compliance, tax, and auditing
- Auto-sync options for continuous browser storage backups
- Tenant-isolated schema ensuring only your data is contained in the export
A growing platform. An honest roadmap.
Here is what is currently in active development to make CollectiveMiles even more capable.
GPS Hardware & Live Telematics Adapters
Direct integration with OBD-II trackers for real-time odometer sync, geo-fencing, and live battery health.
Digital Electronic Rental Agreements & Signature
Paperless digital signing on mobile devices with automated driver license optical scanning.
Automated Yield & Seasonal Dynamic Pricing
Rule-based seasonal multipliers and automated rate optimization based on regional fleet demand.
Stripe & Xero Deep Ledger Reconciliation
Automatic invoice posting and bond pre-authorization capture directly synced into Xero chart of accounts.
Less admin.
More road ahead.
See the workspace for yourself before you choose a plan. Try the live interactive demo or talk to our team for a personalized walkthrough.
No credit card required for the interactive sample dashboard.